TO: Clerks of Session, Minister Members, Elder Commissioners and Other Presbyters

FROM: Richard E. Coffelt, Stated Clerk

DATE: January 3, 2009

The Presbytery of Grand Canyon is hereby called to meet for its Stated Annual Meeting on Saturday, January 17, 2009 at Desert Hills Presbyterian Church, Carefree. Registration is scheduled to begin at 8:00 AM with the meeting to begin promptly at 9:00 AM. First Presbyterian Church, Leupp is serving as Co-host of the meeting.

Highlights for this Stated Annual Meeting as reflected on the Tentative Agenda are the following:

• The Service of Worship will be led by Outgoing Moderator, Rev. Art Campbell. The Service will include the Necrology Report, Dedication of Mission Pledges, Installation of Glyndon Morris as Moderator and Celebration of the Lord's Supper
• Annual Report of the Council Chairperson Barbara Walker and Presbytery Executive Ken Moe
• Report of Council/Trustees and the approval of the Provisional Budget for 2009
• Report of the Bills and Overtures Committee Regarding Recommendations on Proposed Amendments to the Constitution
• Stewardship, Mission and Communications Development Committee Report
• Report of the Administrative Commission to John Calvin Presbyterian Church
• Report of the Special Administrative Review Committee to Ganado Presbyterian Church
• Report on Other Actions of the 218th General Assembly in addition to the Proposed Constitutional Amendments
• Annual Meeting of the Corporation to Elect New Officers for 2009

Desert Hills Presbyterian Church is pleased to share with us in their brand new Fellowship facility in which to host our lunch. We will take advantage of their plan to have the lunch served Family Style at tables for eight by inviting presbyters to spend time at their tables in conversation around a question to be given the day of the meeting.

We look forward to your participation in the Stated Annual Meeting and the opportunity it provides to re-connect with one another, to celebrate community and to joyfully offer ourselves to God and be equipped for God's service in the world through Worship.

Please Note:
Cost for lunch: will be $6.00 per person.

Childcare: Available by request, call the church office at 480-488-3384 by January 13th to make arrangements - and to request lunch for children.

Housing Available: A limited number of host families are available for Friday evening if requested by Tuesday, January 13th. Contact the church office at 480-488-3384 for information.

Disability Accommodations: Contact the church office at 480-488-3384 for information.

First Time Attendees: We call your attention to: Orientation to Presbytery Meetings which may be accessed at: http://www.pbygrandcanyon.org/pdfs/presbytery_101to104.pdf Copies of this document will be available at the registration desk at the meeting for those who do not have Internet access.

For an excused absence: you will need to send a letter to the Stated Clerk, or you may send an e-mail to the following address at the presbytery office: carolynm@pbygc.org

Announcements: Announcements will be included in written form only in the packet distributed at the time of registration. Individuals who wish to lift up items for the attention of the presbytery as a whole are asked to provide the announcement in a brief written form prior to the meeting to Carolyn McBurney at carolynm@pbygc.org or by fax at 602-468-3824 in order that they may be included in a printed announcements insert in the packet distributed at the meeting. (Announcements must be received by Tuesday, January 13th.)

Call Materials for the January 2009 Annual Stated Meeting One Click Option: One Click - All Call Materials in Package Two Click Option: Part 1 - Call Letter, Tentative Agenda, Directions & Accommodations, C1 and C2 Part 2 - C3 thru C6 and flyer When downloading the one click option, it works best to "right click" on the link and then select "save target as" and save to the desktop, once the download is complete you can open the file from the icon that appears on the desktop. Call Letter Tentative Agenda Directions and Accommodations C-1 Procedural Motions C-2 Consent Agenda C-3 Bills and Overtures Committee Report C-4 John Calvin PC Administrative Commission Report C-5 Special Review Committee Report - Ganado PC C-6 Agenda of the Annual Meeting of the Corporation Summary of the Plenary Session at the November 8, 2008 Presbytery Meeting - How Can the Church Be Relevant At Times Like This? Summary of the Plenary Session at the November 8, 2008 Presbytery Meeting - On Listening and Discernment The Rev. Hunter Farrell, director of the General Assembly Council's World Mission

The 48-page booklet published by the Office of the Stated Clerk of the General Assembly titled: PROPOSED AMENDMENTS TO THE CONSTITUTION OF THE PRESBYTERIAN CHURCH (U.S.A.) and PROPOSED ECUMENICAL STATEMENTS APPROVED BY THE 218TH GENERAL ASSEMBLY (2008) AND RECOMMENDED TO THE PRESBYTERIES FOR THEIR AFFIRMATIVE OR NEGATIVE VOTES was distributed at the September 12-13, 2008 and November 8, 2008 Stated Presbytery Meetings and is available on the PCUSA Website at: ww.pcusa.org/generalassembly/amend/proposed-amendments-2008.pdf

The Fiction of Boundaries - Sermon delivered by Rev. Trina Zelle
November 8, 2008 Stated Meeting of Presbytery


General Assembly Council

• General Assembly Council Report - Fall 2008
• General Assembly Council Report - Spring 2008

Special Meetings Minutes

• Feb. 2008

Stated Meeting Minutes

• Jan. 2009
• Nov. 2008
• Sept. 2008
• June 2008
• March 2008
• Jan. 2008

Executive Presbyter's Report at Stated Meetings

• November 2008
• September 2008
• March 2008
• January 2008

Presbytery of Grand Canyon Stated Meeting of June 9, 2007, Stated Clerk Verbal Report. Click here for the Advice from the Stated Clerk on the Matter of the Adoption by the 217th General Assembly of Amended Recommendation #5 of the Report of the Theological Task Force on the Peace, Unity and Purity of the Church and the Overture from the Session of Kingman Presbyterian Church.

A View From the Clerk's Table - Revisited - "Where in the World is the PCUSA?" - click on the following link for the Report of the Stated Clerk given at the September 15-16, 2006 Presbytery Meeting at Community Presbyterian Church, Pinetop.

Theological Student Advisory Delegate's Report of the 217th General Assembly (2006)

Orientation to Presbytery Meetings - Given by former Presbytery Moderator, Rev. Gale Watkins

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